Visible to the public CPS 2019 Challenge - Travel ReimbursementConflict Detection Enabled


Please review the travel guidelines prior to submitting your form.

  • Flights will be booked by the organizers. You will receive a confirmation message with your itinerary.
  • Reimbursement for one checked bag per trip each way.
  • For rail or ground transportation, the original passenger receipt or e-ticket receipt must be submitted with reimbursement form. The e-ticket/itinerary must show proof of payment (i.e. credit card being charged).
  • Travel must comply with the Fly America Act. U.S. flag airline unless you qualify for an exemption.
Meals & Incidentals (M&IE)
  • M&IE will be reimbursed up to the current FSA per diem rates
    • Total per diem rate: $55.00
    • Travel day: $41.25
  • Itemized receipts showing what food was purchased must be submitted.  This is different from a credit card receipt which does not show the items purchased.
  • Alcohol will not be reimbursed
  • Reimbursements will not be processed for meals on dates where breakfast, lunch, and/or dinner were provided to participants.
  • Lodging will be reimbursed with submission fo itemized receipts
  • Room and tax only
  • Lodging will only be reimbursed if you stay at the conference hotel
Rental Car
  • Rental of up to a mid-sized car is reimbursable for the dates of May 13-16, 2019
  • Collision Damage Waiver (CDW) and/or Theft Insurance will not be reimbursed
  • All other features other than the basic will not be reimbursed - no mileage reimbursement on rental car.
  • Reimbursed at $0.58 per mile
  • Please include a Google Maps or MapQuest document showing mileage to and from destination.
  • Reimbursement max is $1,000 for participants.
  • Post-trip you will need to submit your receipts along with a reimbursement worksheet. Download the reimbursement form here
  • U.S. citizens must provide a W-9. Non U.S. residents must provide a W-8.
  • Non-US citizens will need to complete the Business Visitor Questionnaire at Please choose that you are visiting Vanderbilt University even though you did not come to the campus. For the department you are visiting you can put EECS-ISIS and list Alexis Rodriguez as the department contact.
  • Please submit the form and receipts by Friday, June 7, 2019.


Receipts should be scanned and put into a single PDF or ZIP file.