Visible to the public CPS 2018 Challenge - Travel ReimbursementConflict Detection Enabled


Please review the travel guidelines prior to submitting your form. Participants receiving travel support must submit the travel request form at the following link


Please complete the form below to receive reimbursement. Checks are typically mailed within 3 to 4 weeks after submission. If you have any questions contact Alexis Rodriguez at


  • Flights will be booked by the organizers. You will receive a confirmation message with your itinerary.
  • Reimbursement for one checked bag per trip each way.
  • For rail or ground transportation, the original passenger receipt or e-ticket receipt must be submitted with reimbursement form. The e-ticket/itinerary must show proof of payment (i.e. credit card being charged).
Meals & Incidentals (M&IE)
  • M&IE will be reimbursed up to the current FSA per diem rates (Total per diem rate: $59.00, Travel day: $44.25)
  • Itemized receipts showing what food was purchased must be submitted.  This is different from a credit card receipt which does not show the items purchased.
  • Alcohol will not be reimbursed
  • Reimbursements will not be processed for meals on dates where breakfast, lunch, and/or dinner were provided to participants.
  • Room and tax only
  • Hotel accomodations will be made by the organizers
Rental Car
  • Rental of up to a mid-sized car is reimbursable for the dates of May 14-18, 2018
  • Collision Damage Waiver (CDW) and/or Theft Insurance will not be reimbursed
  • All other features other than the basic will not be reimbursed - no mileage reimbursement on rental car.
  • Please fuel car before return and submit fuel receipts
  • Reimbursed at $0.54 per mile
  • Please include a Google Maps or MapQuest document showing mileage to and from destination.
Taxi / Parking
  • Will be reimbursed with submission of receipts
  • Reimbursement max is $1,000 for participants from the U.S. and $2,000 for participants from Sweden.
  • Post-trip you will need to submit your receipts along with a reimbursement worksheet. Download the reimbursement form here
  • U.S. citizens must provide a W-9. Non U.S. residents must provide a W-8. Please bring the completed form with you to the Challenge.
  • Non-US citizens will need to complete the Business Visitor Questionnaire at Please choose that you are visiting Vanderbilt University even though you did not come to the campus. For the department you are visiting you can put EECS-ISIS and list Shelly Wolf as the department contact.
  • Please submit the form and receipts by Thursday, June 7, 2018.

Please complete the form below to receive reimbursement. Checks are typically mailed within 2 weeks after submission.

Receipts should be scanned and put into a single PDF or ZIP file.
IF you did not give an IRS Form W-9 at the workshop, please upload one here. Call Katie at 301-892-0888 with your SSN. Do not put it on the form.