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Travel Support Guidelines

Prior to the workshop:

  • Register for the meeting and indicate your need for travel support.
  • Review the travel guidelines below.

During the trip:

  • Save copies of itemized receipts (this is different from a credit card receipt which shows the total only).

After the workshop:


  • U.S. carrier unless you qualify for a Fly America Act exemption. Travel must comply with the Fly America Act.
  • Coach/Economy class only
  • Original passenger receipt or e-ticket receipt must be submitted with reimbursement form.
  • The e-ticket/itinerary must show proof of payment (i.e. credit card being charged).
  • Reimbursement for one checked bag per trip each way
  • May arrive prior to or stay after meeting dates at your own expense
  • Participants should purchase the lowest available economy/coach class airfare that meets the business needs of the travel.
Meals & Incidentals (M&IE)
  • M&IE will be reimbursed up to the current Foreign Per Diem Rate for Taipei, Taiwan
    • Daily Rate: $113.00
  • Itemized receipts showing what food was purchased must be submitted
  • Alcohol will not be reimbursed
  • Reimbursements will not be processed for meals on dates where breakfast, lunch, and/or dinner were provided to attendees during the conference.
  • Lodging will be reimbursed with submission of itemized receipts
  • Room and tax only
  • Lodging will only be reimbursed if you stay at the meeting hotel
Rental Car
  • Rental Cars will not be covered
  • Reimbursed at $0.655 per mile if driving to/from airport you will be flying out of/into within the U.S. 
  • Please include a Google Maps or MapQuest document showing mileage to and from destination.
Taxi / Lyft / Uber / Parking
  • Will be reimbursed with submission of receipts
Reimbursement Forms
  • Download reimbursement form here
  • Please submit reimbursement form and receipts by Friday, June 9, 2023 using the form below.
  • U.S. citizens and those with permanent resident tax status must provide a W-9 and ACH form (for U.S. banks).
  • Non U.S. residents (those without an SSN or who do not have permant resident tax status) must provide a W-8BEN, an International Wire Transfer form (for international banks only), and complete a Business Visitor Questionnaire (BVI). Please use the following responses for the BVI form:
    • Purpose of Visit: Other (NSF-MOST Workshop Participant)
    • Department You Will Visit: Taiwan Ministry of Science and Technology 
    • Department Contact Name: Regan Williams
    • Department Contact Email:
    • Dates you will visit: May 17-21, 2023
  • If you did not complete a W-9/ACH or W-8/International Wire Transfer Form prior to traveling, please visit with Regan at the event to complete the forms before the workshop ends.

Please complete the form below to receive reimbursement.

Receipts should be scanned and put into a single PDF file.
IF you did not give Katie an IRS Form W-9 at the conference, please upload one here. Call Katie at 301-892-0888 with your SSN. Do not put it on the form.