Policies

Visible to the public 

Code of Conduct

The organizers of the 2022 Cyber-Physical Systems PI Meeting are committed to providing a safe and enjoyable event experience for all participants and a welcoming environment for free discussion of ideas. Harassment of participants in any form during events or in any CPS online space or social media will not be tolerated. Throughout this document, the term 'event' always includes both in-person events and virtual events.

How to contact Meeting Staff:

If you have any concerns about inappropriate behavior by any participant during an event or at any time in any CPS online space or related social media, please contact the meeting staff at:

cps-pimtg@cps-vo.org

or please submit an incident report at:

https://cps-vo.org/group/cps-pimtg22/incident_report

What constitutes harassment?

Harassment includes--but is not limited to--unwelcome conduct or offensive verbal comments related to age, disability, physical appearance, body size, race, national origin, gender, gender identity, gender expression, sexual orientation, religion, belief system, or spiritual practice; deliberate intimidation; stalking; following; unwelcome or unauthorized photography or recording (including screenshotting or otherwise recording an individual's participation in virtual events and online community spaces); sustained disruption of talks, other events, or online community spaces; inappropriate physical contact; unwelcome sexual attention; and sexualized images in public spaces. Similarly, encouraging others to engage in such behavior is not permitted, nor are false accusations of harassment.

Who is covered under this Code of Conduct?

All attendees, speakers, sponsors, exhibitors, staff, and volunteers are required to refrain from harassment when participating in CPS events and in related online communities and social media. Meeting staff will enforce this Code at all times and expects cooperation from all participants. NRI-FRR also requests that event participants refrain from using potentially offensive language in social media posts using our event hashtags.

Guidelines for Speakers:

Speakers are responsible for the content of their presentations, but the organizers request that speakers be cognizant of potentially offensive actions, language, or imagery and that they consider whether these are necessary to convey their message. If they do decide to include it, the organizers asks that they warn the audience, at the beginning of the talk, and provide them with the opportunity to leave the talk to avoid seeing or hearing the material.

What should I do if I observe unnacceptable behavior at CPS PI Meeting or in a CPS online space?

Interpersonal Behavior: If it is safe to do so, we encourage you to request that the person stop the unwelcome or harassing behavior. Participants who are asked to stop any such behavior are expected to comply immediately.

If you are being harassed, notice that someone else is being harassed, or have any related concerns, please contact meeting staff or event organizers at cps-pimtg@cps-vo.org immediately.

Talks, Presentations, Posters: Meeting staff and event organizers welcome feedback of all kinds about talks and presentations. Attendee comments are taken seriously when planning future events and will be kept in confidence if requested.

Virtual Events and Online Community Spaces: CPS PI Meeting moderators may participate in online community spaces and will take action as they deem appropriate if they observe harassment. Moderators will generally first respond to such remarks with a warning, although egregious harassment may be responded to without a warning.

If the warning is unheeded, the user will first be removed temporarily from the space. Users who persist in violating this Code of Conduct will be indefinitely excluded.

If a moderator bans someone and you think it was unjustified, please contact meeting staff in private. Complaints about bans in-channel are not allowed.

If harassment is reported in CPS online community spaces, the organizers reserve the right to review private messages between participants involved.

What happens once a report is made?

Interpersonal Behavior: If an incident of harassment is reported, meeting staff will conduct an investigation. If they determine--to the best of their ability, and in their sole discretion--that a participant has violated this Code, they may take any action they deem appropriate, including warning the offender or expulsion from the event (or the online space) with no refund. Under certain circumstances and at their discretion, meeting staff may contact hotel security and/or appropriate law enforcement authorities. To protect all parties involved, the organizers will generally not make any detailed public statements about Code of Conduct incidents.

Talks and Presentations: Concerns will be relayed to current and future organizers, who will take the information into account when selecting speakers for future events. The CPS PI Meeting organizers request that attendees understand, however, that determining whether material is "offensive" is a subjective call.

This is a Living Document:

The 2022 CPS PI Meeting organizers intend for these policies to meet the needs of our attendees to have positive experiences at our events and in our online community spaces, and we welcome comments and suggestions from the community. Please contact the CPS organizers at cps-pimtg@cps-vo.org if you would like to provide feedback.

Visible to the public 

COVID-19 Policy

 

1. In general, the 2022 CPS PI Meeting will be largely guided by the Centers for Disease Control and Prevention's Community Risk Level tool found at COVID-19 by County | CDC. The current COVID-19 Community Level for Arlington, VA (the PI Meeting city location) is "medium". The organizers strongly recommend that all meeting attendees adhere to the following selected CDC medium risk recommendations prior to arriving at the Crystal Gateway Marriott:

 

  • Stay up to date with COVID-19 vaccine
  • Get tested if you have symptoms
  • Wear a mask if you have symptoms, tested positive, or had exposure to someone with COVID-19
  • Wear a mask on public transportation
  • If you are at high risk for severe illness, talk to your healthcare provider about whether you need to wear a mask and take other precautions

2. Mask Wearing: All meeting participants are encouraged to wear masks at all times (excluding when eating, drinking, or presenting a talk) in all 2022 SaTC PI Meeting designated meeting room spaces (including meeting rooms and hallways in addition to other such designated spaces). A map of these designated spaces will be posted to the website at a later date and will be posted via signage onsite on the meeting days. The meeting organizers will provide masks for participants who need them.

3. Proof of Vaccination and Proof of Testing: There will not be a requirement for proof of vaccination and testing in order to attend the PI Meeting while the risk level is medium.

4. If participants knowingly have the COVID-19 virus or experience symptoms 5 days prior to the meeting dates, the meeting organizers recommend that you do not attend the meeting.

5. If participants experience symptoms at any time during the meeting, please immediately abort attendance and inform the meeting organizers who will provide you with the location of the nearest health treatment facilities.

6. The meeting organizers will provide free masks and sanitizer at stations throughout the meeting space.

Disclaimer: The 2022 CPS PI Meeting organizers assume no liability for potential exposures onsite by participants.

Please contact the organizers at cps-pimtg@cps-vo.org if you have any concerns.