Visible to the public 2018 NSF NRI PI Meeting - Travel ReimbursementConflict Detection Enabled

2018 NSF NRI PI Meeting travel support

Prior to the workshop you should do the following:

  • Complete an IRS Form W-9 (or W-8 BEN). This should be submitted to Alexis Rodriguez: katherina.a.rodriguez[at]vanderbilt.edu as soon as possible. Please do not put your SSN on the form that is emailed. Call Alexis at (615) 804-5996 with this information.
  • Make a hotel reservation at the meeting hotel. Please see the venue page for more details https://cps-vo.org/group/nri-pimtg18/venue.
  • Review the travel guidelines below.

During the trip:

  • Save copies of itemized receipts (this is different from a credit card receipt which shows the total only).

After the workshop:

Please review the travel guidelines prior to submitting your form. The reimbursement worksheet along with itemized receipts should be submitted via the form below by November 21, 2018.

Transportation
(Air/Rail/Ground)
  • U.S. carrier
  • Coach class only
  • Original passenger receipt or e-ticket receipt must be submitted with reimbursement form. The e-ticket/itinerary must show proof of payment (i.e. credit card being charged).
  • Reimbursement for one checked bag per trip each way
Meals & Incidentals (M&IE)
  • M&IE will be reimbursed up to the current FSA per diem rates
    • Total per diem rate: $76.00
    • Travel day: $57.00
  • Itemized receipts showing what food was purchased must be submitted.  This is different from a credit card receipt.
  • Alcohol will not be reimbursed
  • Reimbursements will not be processed for meals on dates where breakfast, lunch, and/or dinner were provided to attendees during the conference.
Lodging
Mileage
  • Reimbursed at $0.545 per mile
  • Please include a Google Maps or MapQuest document showing mileage to and from destination.
Taxi / Parking
  • Will be reimbursed with submission of receipts
Reimbursement Form
  • Download reimbursement form here
  • Please submit form and receipts by November 21, 2018.
  • U.S. citizens must provide a W-9. Non U.S. residents must provide a W-8.

Please complete the form below to receive reimbursement. Checks are typically mailed within 7 to 14 business days after submission.

Receipts should be scanned and put into a single PDF or ZIP file.