Participant Guidance

Visible to the public 

PARTICIPANT GUIDANCE

The 2022 SaTC Principal Investigators' Meeting will be held on Tuesday, May 31st (arrival night) through Wednesday, June 1 and Thursday, June 2, 2022 (meeting days) at the Hyatt Regency Crystal City Hotel, located at 2799 Richmond Highway, Arlington, VA 22202. The Hyatt Regency Crystal City is 2 miles from the Reagan Washington National Airport (DCA) and 4.7 miles from NSF via US-1 N. We request that SaTC PIs plan to attend the entire meeting and book travel accordingly as there are no plans for a virtual aspect of the meeting. The meeting provides an opportunity for SaTC PIs to meet other SaTC awardees as well as leaders of foundations, government, and industry involved in relevant research and policy areas. This year's PI Meeting represents the 10-year anniversary milestone of the NSF program and will have focused discussions about the future directions of the program among other exciting events. Meeting information will be handled through the meeting website at https://cps-vo.org/group/satc-pimtg22. This site provides access to the meeting registration, program agenda, program material submission pages, venue/lodging, and other important information.


Who is Expected to Attend the 2022 SaTC PI Meeting:

  • SaTC Large, Medium, and Small awards: The Lead PI for a collaborative award involving multiple institutions is required to ensure that at least one PI, Co-PI, or senior project personnel from each participating institution attends one SaTC PI meeting held during the term of the grant. For non-collaborative awards, at least one PI, Co-PI, or senior project personnel must also attend one SaTC PI meeting held during the term of the grant.
  • SaTC Frontier awards: The Lead PI for a collaborative award involving multiple institutions is required to ensure that at least one PI, Co-PI, or senior project personnel from the *entire project* attends all SaTC PI Meetings held during the term of the grant.
  • SaTC CAREER, CRII, EAGER, and RAPID awards: there is no requirement to attend the SaTC PI meeting, but we highly encourage you to attend.

Meeting Registration:

All active SaTC PIs must complete the meeting registration form whether attending the PI Meeting or not as there is important project information that will be collected via this webform. The number of participants at the meeting is limited by the available space, so priority will be given to registration of the PI community. The remaining space will be made available for the registration of other guests. All registrants will receive confirmation regarding the acceptance of their registration. Select the "Meeting Registration" menu tab on the meeting website or at https://cps-vo.org/group/satc-pimtg22/Registration, and please complete your online registration by Monday, May 2, 2022. The nontransferable meeting registration code will be sent in the official invitation letter to each Lead PI, PI, Co-PI, and other official invited guests. If you are the lead PI and cannot attend this year's PI meeting, you are responsible for identifying the name of at least one person to serve as the project representative. Please remember that each project is expected to have at least one person present for both days of the meeting. Please be sure to enter accurately the award project title for the SaTC project the attendee will represent if such project exists.

  • Project Information: All PIs are encouraged to select topics that best describe their research from the list of topics on the meeting registration webform. If you are a PI with multiple active awards, you will have the opportunity to list information for up to four awards. These steps will be crucial to help meaningfully organize the breakout sessions.
  • Registration Fee: The registration fee per person to attend the meeting is $160.76 ($150 + $10.76 processing fee). All attendees are required to pay the full registration fee. This fee will be collected online as part of the meeting registration process. Only major credit and debit cards will be accepted. All payments are final, and thus, there will be no refunds.
  • Onsite Registration: Registration largely will be administered online; however, limited registration-related matters will be handled onsite at the meeting.

Hotel Accommodations:

A block of rooms has been reserved at the Hyatt Regency Crystal City Hotel starting on the night of Tuesday, May 31 through Thursday, June 2. Rooms reserved within this block will be $209.00 USD per night plus taxes (for single/double rooms), $234 (for triple), and $259 (for quad). Please make your reservations here: https://www.hyatt.com/en-US/group-booking/WASRC/G-SATC. Reservations must be made no later than Monday, April 25, 2022 by 6:00pm (Eastern Time). Reservations made after that day and time will be based on availability at the hotel's prevailing rates. Please make your reservations early to secure a room. For stays outside the blocked dates, the link above should suffice. Please note that reservations outside the block could be higher or lower than the room block rate. All meeting attendees are responsible for making their own lodging accommodations. Should attendees need to contact the hotel reservation line directly, you may call (877) 803-7534, but please make sure to reference "2022 NSF Secure and Trustworthy CyberSpace PI Meeting" so that these rooms can be correctly added to the contracted room block.

  • Hyatt Check-in: The Hyatt's check-in time is 4:00 p.m. and check-out time is 11:00 a.m. Guests arriving prior to 4:00 p.m. will be accommodated as rooms become available and may be charged an early check-in fee. Express check-in and check-out and contactless check-in and check-out are available.
  • Hyatt Hotel Parking: Attendees will receive $30 discount (per night) off the hotel's standard valet parking rate (currently $45/night) at the time of event and includes unlimited in-and-out privileges. There is no self-parking available at Hyatt. This must be via your own discretion if street parking/garage parking off-site.

COVID-19 Policy

The meeting organizers believe it is most prudent to take as many precautions within their control to assist the health and safety of the 2022 SaTC PI Meeting participants. In so doing, a Covid-19 attendance policy has been developed will be enforced at all times during the 2022 SaTC PI Meeting. Please see the full policy at https://cpsvo.org/group/satc-pimtg22/covid19.


Project Highlight Slide:

All PIs are required to submit a highlight slide, whether attending the meeting or not. These highlight slides are extremely useful in helping the NSF highlight the wonderful work that is supported in SaTC. Please use the template below to prepare your slide:

Click on the image below to download the template:

 

The highlight slide should convey the overall research objectives and scientific directions of the project. Collaborative awards (multi-institution, each with unique award numbers) should submit a singlejoint highlight slide covering the entire project. The lead PI is responsible for:

  • Ensuring that each aspect of the research is covered. 
  • Submitting the project highlight slide at: https://cps-vo.org/group/satc-pimtg22/highlights no later than Monday, May 2, 2022 Monday, May 9, 2002.
  • A submission code will be provided in the official invitation message to PIs.

Presentations:

Program presentations will be in the form of invited keynotes and talks, SaTC PI project talks, panel discussions, and breakout sessions. If you are invited to give a presentation, please prepare slides in a PDF format and 16:9 aspect ratio and please submit them at https://cps-vo.org/submit_presentation_materials. The submission code will be provided after invited speakers have been contacted and speaking role has been confirmed. Invited speakers will receive individual messages with details from an NSF program director or Program Committee member. The same template provided for developing content for the project highlight slides also serve as the template for preparing presentation slides.  

A presentation laptop will be provided onsite at the PI Meeting, but please let the organizers know in advance if you plan to use your own laptop and if there are movies in your presentation. 

All speakers are encouraged to conduct a tech test of their talks on the arrival of night of Tuesday, May 31. Hyatt AV staff will be on hand to conduct these tests. It is expected that all presentations will be from computers and displayed via projector, which will be available. If you require additional specific audio-visual needs for your presentation, please contact Frankie King (Vanderbilt) at frankie.king@vanderbilt.edu or Jason Gigax at jason.w.gigax@vanderbilt.edu. 

Should you have questions or experience technical difficulties accessing the 2022 SaTC PI Meeting website, please contact Frankie or Jason directly or the meeting organizers at satcpimtg@cps-vo.org.  


Posters:

All PIs of active projects are strongly encouraged to prepare one project poster and one project video. PIs have the option to add a URL or QR code to their project poster that links to the video. As a COVID-19 precaution, this year’s program has multiple mini poster sessions instead of one large session. The video will help others learn about your work when you are not at your poster station. 

Please submit your poster slide and video link at Submit Poster and Video | CPS-VO by Monday, May 2, 2022 Monday, May 9, 2022. Collaborative awards (multi-institution, each with unique award numbers) can submit a single joint poster and abstract covering the entire project if desired. The PI of the lead institution is responsible for ensuring that each aspect of the research is covered. If you are a PI with multiple active projects, you will have the opportunity to submit artifacts for up to four projects. Posters should provide an overview of the research topics and results, with effective use of graphics. We ask that you make sure to emphasize the scientific contribution of your project with respect to secure and trustworthy systems, in general, as well as the impact in specific related topic areas. We also hope that you will explain the project as a whole, rather than only a narrow subtopic. It would be particularly helpful if you include the scientific challenge questions being addressed in the project context that will contribute new approaches for SaTC science and engineering. Please use the template on the right as a guide for preparing your poster.

A total of five poster sessions will be scheduled during breaks and lunches over the two-day meeting with three on day one and two on day two. Poster sessions will be broken into five groups: A, B, C, D, E. When they arrive, PIs will have the opportunity to select their poster session of choice by pinning their poster to a poster stand. This will be first-come-first-served. Poster stands will be labeled A, B, C, D, E in order to support social distancing between groups. We ask that you please do not relocate stands and labels. Group A will be the first poster session, Group B the second, Group C the third, Group D the fourth, and Group E the fifth. Student volunteers will be on hand to assist pis with set up and at each session. PIs or alternate(s) are also responsible for:

  • Preparing a poster slide in PDF format (PIs have the option of adding a URL or QR code to poster slide.) The poster display stands have a cushioned backing panel and are 4 feet tall by 8 feet wide. An individual poster should be standard 24"x36" or 40" square as two posters will be pinned to each side of a stand for a total of two or four posters to a stand. Printed versions of posters may be in any format that fits within that space.
  • Preparing a poster video in mp4 or mov formats (PIs have the option of adding a URL or QR code to video.)
  • Submitting both the poster slide and video link at Submit Poster and Video | CPS-VO. A submission code will be provided to PIs.
  • Printing, and bringing a poster and selecting a poster location by pinning their poster to a selected poster stand (that will be labeled A, B, C, D, or E representing each of the five sessions) on the night before the opening session or set up by 8:00 AM ET on the first day of the (meeting. (The posters will stay up all day for both days, so setting them up on the night before or early before the opening of the meeting is strongly encouraged.)
  • Presenting or identifying at least one person to present the poster during the programmed poster session time. 
  • Dismantling and discarding the poster at the end of the meeting.

Click on the image below to download the 24"x26" template:

24"x36" Template:

Click on the image below to download the 40" square template:

40" square Template:


Early Onsite Registration:

On the evening of Tuesday, May 31, 2022, attendees will be able to pick up any registration desk will be open 5:00 p.m.ET to 9:00 p.m. ET for persons who wish to collect any registration materials early. The limited manned registration desk will be available at 7:00 a.m. ET on the two full meeting days.


Meals:

Continental breakfasts, a.m. and p.m. refreshments, and hot lunches will be served on the full two meeting days. Light refreshments will be served on the arrival night and during the BoFs/Networking Session on day two.